Topics in this section will help you start up and run a community archive group. You’ll also find guidance on managing volunteers and seeking funding.
Covers everything you need to know about developing a constitution with sample document
Source: Resource Centre (Charity)
A good example constitution for Irish groups
Source: Mayo Public Participation Network
Straightforward guidance on topics such as running meetings, holding an AGM and managing a bank account. Each topic has a pdf download.
Source: Supporting Communities (charity)
Help and guidance for setting up & running a charitable organisation (UK) (link to external website)
Comprehensive suite of information for a group wanting to register as a charity
Source: National Council for Voluntary Organisations (NCVO)
List of funding programmes, some relevant to community archives, notably the National Lottery Grants for Heritage (£3,000 to £10,000).
Source: Heritage Fund
A list of all the grants available from TNA, including the Scoping Grants and the Cataloguing Grants, which are relevant.
Source: National Archives
Advice for groups, including a list of crowd sourcing platforms.
Source: British Association for Local History
Business planning and funding application tips for heritage organisations (link to external website)
Series of videos and articles that take into account current economic challenges.
Source: Rebuilding Heritage
Good range of resources for setting up a volunteer programme.
Source: Volunteer Ireland
Government guidance on applying for Disclosure & Barring Service (DBS) checks for volunteers
Source: UK Government
Help to improve your organisation’s approach to equity, diversity and inclusion
Source: The National Council for Voluntary Organisations (NCVO)
A useful introduction to the issues to be considered/addressed through succession planning.
Source: Council for British Archaeology
Clear and accessible guidance plus case studies
Source: Sporting Heritage: Toolkit
Guidance related to the Heritage Fund funding requirements plus guidance on good practice and accessing practical support
Source: Heritage Fund
Though this is aimed at small businesses, it provides a good, accessible overview of how to set about archiving your own group’s activities as an organisation.
Source: Digital Preservation Coalition (commissioned by Archives and Record Council, Wales), 2022