Below is some advice about adding your archive to the directory. Anyone can submit an archive, though of course entries are checked before publication. If you’re not sure whether your project is a ‘community archive’, have a look at our definition.

How to add your archive

You can add your archive very easily by registering a username and password on this website. You’ll then be guided through the process of submitting your archive. It’s very easy and takes 5 minutes; you just complete an online form. You can add photos and a link to your website if you wish. At the end, you press the Submit button and your entry is sent to one of our editors to be checked before publication.

Describing your archive

The best way to see how to describe your archive is to look at some of the current entries in the directory.

You’ll find that the entry form asks you to aim for about 250 words. Please include details of the:

  • subject matter of the material (e.g. material related to Anytown, Yorkshire)
  • quantity of the material (e.g. 2000 photos, 100 audio interviews)
  • format of the material (e.g. digital scans of photos, boxes of documents)
  • time period covered by the material (e.g. mainly 20th century, some 20th century)

An image will really bring your directory entry to life, and you can add this to the online form or e-mail it to us. You could choose a sample photo from your archive, or your logo, or a photo of people using your archive. You can add more than one image if you wish.

You are also asked to provide contact details for your archive. You could just provide an e-mail address, or just a phone number, or just a postal address – or give details of all three. You can also choose not to display any contact information on the site at all. However, in this case, people will not be able to find your archive unless you have given the address of your website.

Updating your archive entry

If you have added your archive entry via this website, you can update it at any time. You just:

  1. Browse to your entry
  2. Log in with your username and password
  3. Click on the Edit this page button

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