Making your collections accessible

Helping you think about who your audiences are or ought to be and how you can attract new ones, how you tell people about your group and its resources, how you publicise your collections and how you can measure how successful your activities have been.

Access statements, planning and procedures
Copyright
Data protection
Publicity (including specialist dissemination)
Preparing exhibitions and displays
Involving younger people
Reaching new audiences
Evaluating what you do


Access statements, planning and procedures

Activity planning guidance (link to external website)

Starts where your group is now and provides a framework for planning for new activities
Source: Heritage Lottery Fund, 2012

A standard for access for archives (PDF)

Remains the standard for thinking about access and is applicable to all archive collecting bodies – not just mainstream archive services. To help put the Standard into action there is a template to help review each of the Standard’s elements available here, just below the link to the Standard.
Source: ARA (National Council on Archives. Public Services Quality Group). Revised edition, 2008

Access Policy (PDF)

A good example of an access statement.
Source: Lancashire Record Office, revised 2014


Copyright

Advice on copyright, data protection and other intellectual property rights (Microsoft Word docx)

Key links to Collections Trust and Information Commission, with note on the latest edition of the seminal work on copyright for archivists and archive users.
Source: CAHG, revised 2018

Copyright in photographs (link to external website)

What to do when collecting and links to advice from the National Archives and the Lawdit Reading Room
Source: Hampshire Archives, not dated

Copyright for archivists: an introduction (link to external website)

Copyright is a complex subject. This guide takes you through issues affecting particular formats and explores the concepts of authorship, ownership, documents created by those in employment, key dates when particular rules apply, Crown copyright and the rights covering public copying.
Source: Scottish Council on Archives and CREATe, 2016


Data protection

Community archives and GDPR

On 25 May 2018, new data protection legislation will come into force that affected all organisations, including community archives. Read our guidance.
Source: CAHG, 2018

GDPR: Basics for Community Archives

Slideshow presentation given at the 2018 Community Archives conference in Birmingham.
Source: Jon Elliott (Archives and Records Association) and Jack Latimer (CAHG), 2018


Publicity (including specialist dissemination)

Publishing your research (link to external website)

Format ideas for self-publication
Source: Hampshire Archives, not dated


Preparing exhibitions and displays

Exhibition and display guidelines (link to external website)

Placement, display techniques and security
Source: Hampshire Archives, not dated


Involving younger people

How to involve young people in heritage projects: a practical guide (link to external website)

Prompting thinking about how to involve young people in your activities and projects, including partnership working.
Source: Heritage Lottery Fund, 2012


Reaching new audiences

Helpsheet: engaging with wider audiences (Mircosoft Word docx)

Outline of benefits of wider engagement, tips on collecting evidence, evaluation and monitoring and looking to wider objectives. [Many organisations referred to in the document have now ceased to exist and the headings in the impact assessment framework refer to government objectives which existed prior to 2010.]
Source: National Council on Archives (for the Community Archives Development Group. Undated, but before 2008

Ideas for community archive group activities (link to external website)

Online, researching, memory boxes and workshops
Source: Hampshire Archives, not dated


Evaluating what you do

Evaluation: good practice guidance (link to external website)

Framed with HLF projects in mind but using principles that apply to measuring success for any project – whether the evaluation is done internally or by bringing in an external agency or consultancy
Source: Heritage Lottery Fund, 2017


 

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This page was last updated on 16 July 2018.

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